We are looking for an experienced Events & Meeting Supervisor to oversee meeting and event delivery across multiple workplace locations in San Francisco, California. This Contract position is ideal for a hands-on leader who can guide a team, coordinate vendors and stakeholders, and ensure each event is executed with precision and professionalism. The role combines operational planning, onsite supervision, and continuous process improvement to support a wide range of internal and external programs.Responsibilities:• Oversee the planning and onsite delivery of meetings, workshops, executive gatherings, recurring programs, and workplace events for both internal and external audiences.• Coordinate full event logistics, including calendars, room configurations, catering, audiovisual support, security, signage, staffing coverage, guest experience, and day-of readiness.• Create and manage event documentation such as project schedules, production timelines, floor layouts, staffing plans, show flow materials, and post-event summaries.• Lead planning meetings with partners and stakeholders to confirm priorities, clarify ownership, and align teams on deadlines and expectations.• Supervise a team of event professionals by setting daily direction, assigning work, coaching performance, and helping remove operational obstacles.• Partner with vendors and internal groups to manage service delivery, budgets, contracts, and event-related resources while maintaining strong working relationships.• Monitor event spaces, storage areas, furnishings, and supplies to keep environments organized, functional, and prepared for recurring use.• Support activity across five nearby buildings, including regular movement between locations to ensure consistent execution and service standards.• Identify process gaps and introduce improved workflows, templates, staffing approaches, and service practices that strengthen the meetings and events function.• Step in during live events as needed to resolve issues quickly, maintain safety and accessibility expectations, and uphold brand and service quality standards.
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